Electronic pay slip: definition and duration

Many companies have now digitized their payroll processes. Electronic pay slips have become the norm. The mandatory information required in digital format remains the same as on a paper pay slip. Employers wishing to switch to electronic pay slips must inform their employees at least one month in advance.

What is an electronic pay slip?

The electronic pay slip is a digital version of the paper pay slip. Article 3243-2 of the Labor Code allows companies to issue this slip in both formats. This pay slip 3.0 remains a legal document and must comply with a number of requirements.

Is it mandatory to have an electronic safe for pay slips?

Employers are required to keep pay slips confidential. Archiving is also mandatory. They must therefore ensure that payroll data is secure. A secure personal professional space can be provided for each employee. For optimal confidentiality, companies can use an electronic safe.

Good to know! Electronic safe: definition

The electronic safe is a fully secure data storage service.

What is the deadline for submitting an employee's pay slip?

The pay slip must be given to the employee at the same time as their salary is paid. The pay slip must be provided at similar intervals each month, every 30 days.

The employer is required to make pay slips available to employees for 50 years or until they reach the age of 75. Employees may need these to prove their pension entitlements, for example.

The company is also legally required to keep a copy of the pay slip for 5 years.

How can I opt out of receiving my pay slip electronically?

Even if the employer has begun a process of digitizing payroll, employees can refuse to receive electronic pay slips. To do so, they simply need to request it. They will then receive their pay slips in paper format.

Thus, in some companies, employees have switched to digital pay slips, while others have remained with the more traditional version.

How can I digitize my pay slip?

Digitizing pay slips makes things much simpler. Employees can access their pay slips in real time. The information needed to calculate pay is more reliable and there is less risk of information being lost.

QuarksUp's Hello Paie solution offers payroll preparation software. Payroll managers have access to all the information they need to prepare payroll: compensation, bonuses, overtime, leave, advance payments, sick leave, etc. This digital HR tool ensures data reliability and transparency.

Employees, meanwhile, have access to all this information in their personal space.

The 3 key points to remember:

1. The digitization of pay slips has greatly simplified what was once a cumbersome process.
2. However, employees have the option to refuse digital pay slips.
3. There are effective HR tools available for processing payroll digitally, transparently, and securely.