GTA meaning HR: how to do it? Rules and procedures

GTA is a process for tracking employees' tasks and working hours. But what exactly does GTA mean in HR? How can you track your activities? quarksup provides you with the tools you need!  

The 3 key points to remember: 

• Tracking tasks and working hours is essential for effective personnel management. 
• Activity tracking allows you to monitor a project's performance. 
• There is now time tracking software that is compatible with HRIS systems.

GTA meaning HR: performing accurate activity monitoring

Time and activity management (TAM) is a crucial performance lever for a company. Tracking employees' tasks and working hours is not only useful for personnel administration, but also for the strategic management of the company. How can you set up an effective TAM system to track activity? Should you turn to time tracking software? quarksUp helps you understand all the challenges of TAM.

The definition of time and activity management (HR TAM)

GTA is the process of tracking the hours spent on each task performed. It therefore consists of accurate and fair activity tracking. 

This is a report providing a comprehensive overview of how working time is allocated. Activity monitoring can be carried out: 

• By project; 
• By service; 
• Per customer. 

To do this, you can set up an Excel spreadsheet to track tasks. There are now also digital GTA tools available that are easier to use. 

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GTA meaning in HR: understanding the objectives of activity monitoring

The objectives of activity tracking management are multiple and concern various stakeholders within the company. 

For management control purposes, activity tracking makes it possible to see how much time is spent on each task and calculate profitability. It is a valuable tool for cost control. Activity tracking tables are an excellent resource for managers. They can use them to identify profitable projects and readjust resource allocation if necessary. 

The GTA is an indispensable tool for the human resources department. It allows them to track everyone's working hours and comply with legal requirements. It is useful for calculating overtime and makes the work of payroll managers easier. 

Finally, this activity tracking tool enables more accurate customer billing.

Which activity indicators should you monitor?

Many of you are typing "GTA meaning HR" into Google, as well as "GTA HR indicators." GTA HR is based on monitoring several key activity indicators. Therefore, for optimal activity management, it is important to carefully record data related to each employee's working time: 

• Arrival time and departure time; 
• Leave (paid, reduced working hours, unpaid); 
• Diseases; 
• Daytime working hours and nighttime working hours; 
• Public holidays worked; 
• Sundays worked. 

This working time data can result in time off in lieu or overtime pay. This is valuable information for the HR and payroll departments. 

To ensure strategic management, it is necessary to track the hours spent on each project, each client, and each activity. To measure the profitability of a project, you need to track, for example: 

• The number of hours spent on the project; 
• The project's revenue; 
• The cost of the project; 
• The margin achieved on the project. 

Thanks to this reporting tool, management knows the performance level of each project and can make decisions more effectively.

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The benefits of using GTA software in HR

For effective time and activity management, you have two options: 

• Perform manual tracking using Excel; 
• Perform automated monitoring using HR GTA software. 

Manual management requires handling spreadsheets and validation documents by superiors. This somewhat cumbersome process is a significant waste of time for managers. 

Using time and activity tracking software offers many advantages: 

• It saves time: automated tracking is faster and less administratively burdensome. 
• The software helps reduce errors (such as oversights, typing mistakes, etc.). 
• Payroll management is simplified (these HR software programs are often compatible with payroll software). 
• Companies gain greater confidentiality thanks to a tool that ensures data security. 
• This tool is easy to access. Users can connect to it on any device (computer, tablet, smartphone) and from anywhere with an internet connection. 

This GTA software can be configured in accordance with labor laws, collective bargaining agreements, and specific company requirements. It is generally compatible with many HRIS systems.