Dematerialized payslip: definition and duration

Many companies have now digitized their payroll processes. The dematerialized payslip has become the predominant form of payment. The compulsory information in digital format remains the same as on a paper payslip. Employers wishing to switch to electronic pay slips must inform their employees at least one month beforehand.

What is a dematerialized payslip?

The dematerialized payslip is a digital version of the paper payslip. Article 3243-2 of the French Labor Code allows companies to issue this bulletin in both versions. Payslip 3.0 remains a legal document, and must comply with a number of obligations.

Is it compulsory to have an electronic safe for pay slips?

Employers are required to keep pay slips confidential. Archiving is also mandatory. It must therefore guarantee the security of payroll data. Each employee can be offered a secure personal workspace. For optimum confidentiality, the company can use an electronic safe.

Good to know! Electronic safe: definition

The electronic safe is a fully secure data storage service.

How long does it take to receive an employee's payslip?

The pay slip must be given to the employee at the same time as the salary is paid. Pay slips must be submitted within the same timeframe from one month to the next, every 30 days.

Employers are required to make pay slips available to employees for 50 years, or until they turn 75. He may need it to justify his pension entitlements, for example.

The company is also legally obliged to keep a copy of the payslip for 5 years.

How can I refuse the dematerialization of my payslip?

Even if the employer has begun the process of dematerializing payroll, the employee can refuse the electronic pay slip. All you have to do is request it. They will then receive their ballot in paper format.

In some companies, for example, employees have switched to the digital newsletter, while others have remained with the more traditional version.

How can I dematerialize my payslip?

The dematerialization of pay slips ensures greater simplicity. Employees can access their pay slips in real time. The elements required for payroll are more reliable, and there is less loss of information.

QuarksUp’s Hello Paie solution offers payroll preparation software. Payroll managers have access to all the information they need to draw up the payroll: remuneration, bonuses, overtime, leave, advance payments, sickness… This digital HR tool ensures data reliability and transparency.

Employees can access all this information in their personal space.

3 key points to remember:

The dematerialization of the payslip has greatly simplified what was once a cumbersome process;
However, employees have the option of refusing the digital pay slip;
There are effective HR tools available to create digital payrolls, transparently and securely.

Good to know! quarksUp is an HRIS solution for managing the entire employee cycle.

Thanks to this HR tool, everything can be done online. As an HR manager, you’ll be in charge of all our employees’ digital activities. With its modular offer, quarksUp intervenes from recruitment to employee off-boarding.

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