Calculating the number of split days: what are the rules?

How do I calculate a split day? quarksUp, the HRIS expert, guides you through all the details!

Have you ever heard of split dayswithout really mastering the nuts and bolts. Is there a calculation for split days? How can I benefit? QuarksUp explains conditions of application and provides you with the calculation to get those famous extra days off.

3 key points to remember:

The split days are days off granted to employees who have not taken their main vacation during the summer period;
To qualify, you need to meet a number of conditions conditions defined in the French Labor Code;

Whether on a fixed-term or open-ended contract, all employees are eligible.

Calculating fractional days: method and simple rule with example

What the law says

The calculation of split days is defined by the French Labor Code. The 24 main vacation days must be taken between June 1 and October 31. If all the other conditions mentioned above are met, the employee can benefit from split days according to the following calculations:

1 working day, if the employee takes between 3 and 5 days off outside this period;

2 working days, if he/she takes at least 6 days off outside this period.

The 5th week of paid leave is not taken into account when determining the number of days of fractional leave.

These calculation rules may be changed by the collective bargaining agreement to which the company is subject, or by company agreements. The employee can then benefit, for example, from 3 split days.

Calculation method and examples

The calculation of split days is a common practice in the human resources sector to determine the number of days of leave remaining for an employee who has taken paid leave for less than the reference period. To perform this calculation, follow these steps:

Determine the reference period: this generally corresponds to a calendar year, but may vary according to internal company policies.
Calculate the number of days of statutory annual leave: according to current legislation and collective agreements, employees are entitled to a certain number of days of paid leave per year. For example, suppose the employee is entitled to 25 days of annual leave.
Determine the number of vacation days already taken: Count the number of vacation days the employee has already taken during the reference period. For example, if the employee has taken 15 days’ leave to date.
Subtract days already taken from the total number of days of annual leave: In this example, 25 (days of annual leave) – 15 (days already taken) = 10 days of leave remaining.

If the employee has taken more leave than he or she is entitled to, there may be specific rules for dealing with the excess. For example, these extra days could be deducted from future leave or considered as unpaid days.

It’s important to note that policies regarding split days can vary from company to company, so it’s essential to refer to internal policies and applicable laws to make the precise calculation.

How do I get the 2 days' break?

Did you know that? How do you calculate the number of days for a new employee?

If the employee’s contract starts during the year, he or she can still benefit from split days. To do so, he or she must have accumulated at least 15 days of paid vacation and have taken 12 consecutive days off between May 1 and October 31.

Reminder: definition of a split day

Before you start calculating a split day, it’s important to understand their definition.

Article L3141-23 of the French Labor Code defines the principle of split days. According to this text, employees are entitled to 30 working days of paid vacation, i.e. 5 weeks. They are distributed as follows:

24 working days main vacation ;
6 working days representing the 5th week of paid vacation.

Split days are added to these 30 working days.

The main leave (maximum 4 consecutive weeks) must be taken between May 1 and October 31. If this is not the case, the employee may, under certain conditions, benefit from additional split leave.

Good to know! How do you calculate vacation pay?

Calculating CP is easy. Employees earn 2.5 working days of paid vacation per month. That’s 2.5 x 12 = 30 CP per year.

The calculation of split days is clearly defined by the French Labor Code. All employees can benefit, provided they meet the eligibility criteria.

To find out more about our HRIS solution, request a demo and meet our teams! We look forward to hearing from you.

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